The following phrases are useful for making arrangements.

· Suggesting times and dates

How about/What about the following week?
Shall we say 14 February?

· Asking for suggesting

When would suit you?
Did you have a time/place in mind?

· Saying we are unavailable

I’m afraid I’m busy then.
I’m sorry but I can’t make it then.

· Using the present continuous for talking about fixed arrangements

They’re working on another project until 12 February.